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Meeting Minutes

Hillside PTO Meeting Minutes

January Meeting

Hillside Library @6:30pm

1/6/2020

Visit Hillsideptonc.com 

Email hillsidepto11@gmail.com

Facebook Group: Families of Hillside


  1. Attendees: Patty, Emily, Athena, Jody, Micah, Alyssa, Will, Steve

  2. Treasurer’s Report   

    1. Motion to Approve: Micah

    2. 2nd: Will

  3. Updates:

    1. Movie night will not be held on 1/10

    2. Skating Party is Thursday, 1/16, 6pm to 8pm

    3. Valentine’s Party Feb 7th, 6pm-8pm. Concession stand will be open serving Hot Dogs, Pop Corn, and Cotton Candy. Will ask for donations for baked goods. Spirit wear table will be set up. Photo booth will be open. Prizes will be awarded. 

    4. Class Parties are Feb 14th, coordinated between class parents and teachers.

    5. Shade Project update - Construction started today. Railroad ties were removed between the playground and the blacktop. Inspection was completed today and construction will continue from here. 

    6. New Playground - teacher feedback will begin tomorrow with a plan of construction to begin in Spring. Funds are allocated in the district budget for this project. 

    7. Book Fair- next fair will be Buy 1 get 1 Free. May 4th - May 8th. Shopping hours on Mon, Tues, and Friday 11am-6pm. 

      1. This is Micah’s last year as book fair coordinator. 

      2. Joelle & Elizabeth will co-chair the book fair committee. 

    8. Spring Fundraiser will be done in March. It will be R&K Subs and Spiritware. Specific dates TBD based on R&K Availability. 

    9. Talent Show

      1. Forms to be sent out for auditions with guidelines. 2 week turn around for parents to prepare for auditions.

      2. Rehearsal will be held on Thursdays. 3:45pm - 

      3. 10 practices scheduled prior to the actual talent show

      4. Need to determine the logistics of how to manage the students/permission responsibility of students getting to practice and remaining through the event and then being picked up on time. 

      5. Need more volunteers to help work with the students. 

      6. Behavior policy

      7. Potentially look into split practices

      8. Look to have flyers ready by Jan. 15th, return forms Jan 31st, and practices to start March 5th

    10. Positive Behavior Incentive System (PBIS) -  teaching appropriate during specific events such as lunch, bus, and assemblies, etc.

    11. Asked to potentially pay for a reward for the students who receive all of their punches for good behavior. 

    12. Secretary report:

      1. 1st motion to approve- Jody

      2. 2nd motion - Micah

    13. Life touch no longer allows for multiple log-ins to work on the yearbook at one time. This will not allow for the yearbook committee to work on the project. 

      1. Plan to have 5th grade vote on the covers during their lunches

      2. Pages will be sent to the students during school time to help with the captions, ideas, and details

      3. Look into having 5th grade teachers nominate 3-5 students per class to meet during school with Emily to complete the pages as scheduling permits. 

      4. Yearbook needs to be submitted in the beginning of April.